Hongoeka Marae Incorporated Society Minutes
Meeting: Marae Committee
Date: 27 June 2022
Time: 7:00pm
Location: Hongoeka Marae
1. Karakia/Mihimihi Raureti
2. Present: Hunia Williams, Raureti Reihana, Moana Parata, Maikara Thorpe, Patrick Grace, Justin Stretch, Donna Jensen, Patricia Grace, Kohai Grace,
Trevor Kale, Raewyn Klenner, Aimee Bishop, Jolie Gunson.
3. Apologies: Sandra McGill, Jenny Ngarimu, Wendy Roera Thomas, Hamish Mexted, Fiona McKnight, Jo-Anne Grace, Maureen Robinson, Linda Thorpe.
4. Kaupapa: Raewyn: Events
Elsdon wetlands opening Thursday.
Spicer Landfill consultation hui tomorrow 5:30pm.
Matariki light up your whare competition runs for 2 weeks - submit photos to comms by 5 July.
Board hui Thursday.
Matariki market Friday July 8.
Lion King movie in te reo 17th.
Rūnanga Roadshow Hongoeka marae 19 July.
Takapūwāhia canopies done - measure up for Hongoeka - covered by Covid funding.
5. Amendments:
Jolie put in apologies for last hui
Awhina was present at last hui
6. Minutes from the last meeting are a true accurate account – Jolie moved, seconded Trevor
7. Matters Arising
(1) Luke’s email and report - spraying was mentioned but needs to be agreed upon.
(2) Hunia unable to make last hui but sent report this was circulated to whānau however wasn’t tabled at last hui.
(3) National emergency hui date (Hinemoa) has changed because it coincides with Coronation.
(4) Kohai and Hikitia asked Kohai and Patricia to look into how the poem can be displayed. Report for 25th anniversary completed and sent out to whanau.
(5) Fiona not present but sent through updates. Report provided by Kohai for the 25th anniversary and Toi Taiao pop-up exhibition added to the website and will add Matariki photos soon and to facebook page. Anything else just email it through to her. Justin: video clips are ready to go - get them checked
Incorporated Societies Act 2022: Stephen had a look at this and doesn't think there is any need to be concerned - but he’ll double-check report back at next meeting.
Strategic Plan: Hasn’t caught up with Fiona Kale yet about a better way to manage reporting our progress – Fiona will have something prepared for
next meeting/table at the AGM. General discussion: May need permissions for photos and videos.
8. Inward Correspondence:
Raewyn Klenner - Toa events/comms
Jenny Stirling - arts and Ngāti Toa ancestors
9. Outward Correspondence: None
10. Financial Report – Sandra not present but sent out payables and account statement to 20 June tabled. Whānau approved payables
(a) Marae Omnicron funding wasn’t approved – Jennie Smeaton following up
(b) Kohai Anniversary T-shirts – didn’t have enough then late orders came in – last print this week. Funding will cover these – Sandra can talk to this
at next hui. Should look to another company as quality not good – don’t order anymore after this. Remaining stock could be put out at functions
etc.
(c) Building consent cost $8000. Patricia: Are the applications for building and civil emergency separate? Trevor: They have to go through Sandra -
they are separate but under the same umbrella – both due at end of July. Civil emergency app is ready to go. Donna: may need copy of app.
Maikara to ask Sandra to confirm
(d) Sandra to invoice rūnanga for 25th anniversary
Patricia moved finance Moana seconded
11. Bookings: Moana - updated maramataka tabled and sent out
(1) Ministry of Business and Innovation and Ngāti Toa leaders Thursday 30 June 8am-4:30PM
(2) Tamahoukura 21st 1-3 July.
(3) Mihi Arthur back up hui if Takapūwāhia unavailable 7-8 July
(4) Te Arakura 5th birthday 9 July.
(5) Hui Hoppers film wanting 2 weeks July 11-15, 18-23. Takapūwāhia catering
(6) AGM 24 July
(7) Rūnanga Roadshow 19 July
(8) Pōwhiri for new principal - Plimmerton School 25 July 10am.
Simon Warren 50th 30 July
(9) Ihaia: Aotea College looking at dates in August – are they catering themselves? they have a tight budget – school should contribute. Charge the same as other schools with our kids in there. Our Pricing may have changed.
Moana to ask Sandra.
Internal civil defence hui – dates changed.
National civil emergency hui changed from August to September.
Paremata Plimmerton rugby colts hui went well – Kahu taught them a new haka.
(10) Kahu and Moana tabled the Heke Mai Raro 25 Anniversary proposal celebrations and erection of pou at Tawhiti Kurī - at the Toa kaunihera
kaumatua hui and it was approved – next step is to liaise with Kīngitanga.
(11) Patricia requested if previous calendar template can be used.
(12) Constituent meeting changed - not what we agreed to
(13) Jenny Stirling donated painting. Patricia – a lot of artworks donated big good to display some at times and have a rotation system. Kohai – a lot
upstairs, Pat Gunson has kept a good record of all our taonga. Patrick – Jenny Stirling should be acknowledged – she didn’t want to be. Hunia should
have an exhibition of our taonga – telling our stories, they should all be labelled as well.
12. Rūnanga Hunia
Not much changed since last report – wasn’t talked to at last meeting
Rūnanga Roadshow – prepare questions for them everything moving fast can be overwhelming. Sometimes tikanga is overlooked – have talked to Helmut and Callum about this – board needs cultural component. Budget doesn’t account for this. It’s about retaining land/cultural redress. There is a cultural committee.
Need to think about how our land can be used. What’s it’s cultural significance - is it financially viable? Have missed opportunities.
16 Beach road and house next door encroaching on Taupō urupā – should put a caveat on it - trustees are Danny, Ara, and Matiu.
Patrick – what’s happening with Eastwick block? – we never had a site visit.
General discussion. Inaccessible/landlocked. Up to us, could be planted/our proposed nursery.
13. Properties: Building resource consented. Building to take place around Xmas - whānau who've booked marae need to be aware
General Business:
(1) Justin: Mihi nui from Te Wānanga o Raukawa for Saturdays 25th anniversary events - had positive feedback around mōteatea and whakapapa, history etc.
Mihi to Aunty Pip, Rakairoa, Miria.
(2) Patrick: To step down as secretary as too busy with whānau and work etc – Teana was part of succession plan but she moved to Timaru. Good to have younger ones stepping up.
Had a Zoom hui with Heitia Raureti and a few others from about whaikōrero and karanga wānanga x 3 proposed for and at Toa, Āti Awa, Raukawa.
Funding from Te Mātāwai. Not many people attended hui but invitation was sent appropriate people from our iwi. Need to consult with Toa Education
team – could potentially have one wānanga at Takapūwāhia or Hongoeka at end of year/beginning of new year.
(3) Hunia: Tracey works for Chorus. We could submit a proposal to them to have fibre installed.
Proud of Kahu as Toa rep at Matariki Day ceremony. Appreciate the indigenous knowledge shared.
(4) Patricia: Thanks to Linda for organising the Matariki weekend, enjoyed all the activities – clay workshop, Sorrel mirimiri, wānanga korero. Toi workshops could be developed further.
During the clay workshop two women and a man turned up and were talking about Kohai and the lightboxes being installed in Porirua and housing, they seemed angry – Char intervened. General discussion: They are the same people trespassed from Takapūwāhia also forced way into back door at Pipitea. We need to look after ourselves, this is a Security issue, police should be rung.
(5) Kohai: Lightboxes installed in Cobham Court carpark, Photos taken by Himiona of our whanau – Anita and kids and Mairehau wearing cloaks made
by Kohai are the first to be exhibited in the lightboxes. Hamish has been in touch regarding continuing artwork for Plimmerton School library.
Poroaki for principal Mike forest 11 July – discussion around a taonga we could give him. Kohai has made him a kete and we could give him a
Hongoeka jacket.
(6) Trevor: Dates for civil emergency hui – will discuss ideas put forward by the whanau and ongoing planning – make take 2-3 hours. Booked in for Sunday 14 August, 10am.
(7) Donna: if anyone needs any RATS tests just ask
Ammon has firewood for kaumātua – Donna has the list for deliveries in Hongoeka
(8) Moana: Takawai has asked if marae open to run his Treaty workshops. Catering needed. Patricia will follow up with Takawai
(9) Maikara: Pest control coming in tomorrow – is anyone around to meet him and open up. Justin will meet him.
Urupā funding doesn’t cover the rākau donated by Ngāti Māhuta – outside of urupā boundary. Kahu looking after it Matariki funding never came through – we’re spending the money then claiming afterwards – same with the anniversary not ideal. Should we just apply ourselves. Engage earlier with more whanau input into proposal.
Maikara to step down as chairperson at AGM
Mihi/ Karakia whakamutunga: Raureti
10:30 pm closed
Next meeting: 20th June 2022
Signed by Chairperson: