Hongoeka Marae Incorporated Society Minutes
Meeting: Marae Committee
Date: 13 December 2021
Time: 7:00pm
Location: Hongoeka Marae
1. Karakia/Mihimihi Maikara
2. Present: Maikara Thorpe, Trevor Kale, Patrick Grace, Justin Stretch, Jane Shaw, Moana Parata, Sandra McGill, Jo-Anne Grace, Donna Jensen, Jolie Gunson, Fiona McKnight, Roera Wendy Thomas, Raewyn Klenner, Amy Bishop, Helen Mataki.
3. Apologies: Hunia Williams, Awhina Tamarapa, Patricia Grace, Maureen Robinson, Kohai Grace, Jenny Ngarimu, Kahu Ropata, Linda Thorpe, Tyree Gunn, Hamish Mexted.
4. Kaupapa: Raewyn and Amy - Comms team rūnanga:
- Voting for Hongoeka rūnanga board rep opened today - Steven Gunson and Hunia Williams nominated. Online and postal voting closes on 11 February and there’ll be a polling booth at Hongoeka on the 12 February (last chance to vote). Need to be registered with the rūnanga.
- Laminated vaccination passes will be given to kaumātua at Hongoeka this Monday 20th December as well as vaccinations for those wanting one.
- Ngāti Toa are partnering with Te Āti Awa to form a hauora board
- Rūnanga jobs: Different roles to be advertised on Facebook.
5. Amendments:
- General business: C. Need Regional Public Health Contact (To add - if we have Covid cases)
Minutes from the last meeting are a true accurate account – Sandra moved, seconded Fiona.
6. Matters Arising
- WiFi - Patrick suggested having passwords that reflect who/where we are. Patrick
to send Sandra some suggestions for passwords
7. Inward Correspondence: None
8. Outward Correspondence: None
9. Financial Report – Sandra tabled and talked to accounts.
Jolie moved payables and financial report. Patrick seconded. All in favour
10. Bookings:
a) Raureti and Javarn March 2, 2022
b) Tane and Alana wedding - 6th Jan 2022
c) Kaelen 21st - 15th Jan 2022
d) Bob Smith birthday - 5th Nov - 2022
g)Latoya Flutey - whānau - 23 December 2021– 2 January 2022
i) Catherine Sewell - Kase’s 21st 5 March 2022
j) k) Michelle Gunson: Simone’s 21st - 9 April 2022
l) Trevor: Ngamate Mullen whānau 29 Dec–Jan , 2024
11. Properties: Router, cameras and TVs purchased (1 here and 1 on the way). Have 1 TV downstairs in whare or Whare Awhina and one in wharekai. Who will monitor camera footage - Sandra has access. A policy around usage will arrive on Thursday.
- Batteries for Whare Awhina smoke alarms have been purchased
12. General Business:
A) Justin: Tsunami/civil defence emergency hui dates 22 and 29 Jan 2022.
- Justin and Tyree working on a flyer for each household. Wiremu will do drone aerial shots. - Council OK'd the water tank going up at Denise’s. Marae fire hoses have been checked. Space at Denise’s checked for a helicopter landing pad. Decide whether we need new containers - one’s at Denise's are old. Civil defence courses run at Raiha St, can be tailored to suit. Discussion around use of a minibus for evacuation.
We could have an annual event there so people are familiar with the site - Camp, BBQ etc - get rangatahi/tamariki involved.
Sandra to give card to Justin to have flyers printed out - will need around 40
B) Maikara: Everything is ticking over. Keep visualising where we are going. We’ve been trapped with guidelines and regulations. Can’t push whānau away - keep dreaming how we will get there. Hopefully things will get better.
C) Fiona: Survey to go on Hongoeka website.
Fiona to make Patrick an admin for the website so he can edit.
D) Trevor: - Big thank you from Tony Cutting to the whānau for help during Aunty Lynne’s tangi.
E) Jolie: - Pat Gunson wanted to thank Kohai for coordinating the Hongoeka art week.
- Gary Conway passed away.
- Aunty Grace doesn’t know what’s going on at marae. Patrick: I used to ring her but I just get too busy. Her whānau are still receiving emails.
E) Moana: Brent the engineer will be coming to check marae - he will need a whakatau in whare
G) Helen: Great to see our mokos doing well at Hato Paora (Tainui, Emery)
Mihi/ Karakia whakamutunga: Trevor
8:30 pm closed
Next meeting: 21th February 2022
Signed by Chairperson: