Meeting: Marae Committee
Date: 19 December 2022
Time: 7:00pm
Location: Hongoeka Marae
1. Karakia: Andre
2. Mihimihi: Maikara
3. Present: Charlotte Orzecki, Linda Hall-Thorpe, Moana Parata, Maikara Thorpe, Fiona McKnight, Sandra McGill, Jolie Gunson, Maureen Robinson, Rongoa Richmond, Michelle Gunson, Trevor Kale, Andre Orzecki, Marcus Orzecki, Jenny Ngarimu, Tony McMillan, Justin Stretch, Donna Jensen
4. Apologies: Hunia Williams, Raewyn Klenner
5. Kaupapa:
6. Amendments to Minutes of Meeting 21 November 2022:
· Nil
7. Minutes from last meeting are passed. Moved: Sandra, Seconded: Charlotte
8. Matters Arising:
Pews – Linda – this is ongoing
Shelving for mattresses & Pillows – Trevor advised this is underway with Rick to complete the measuring up
Mauri Ora risk assessment – Linda confirmed the Health & Safety Plan and confirmed their Health & Safety Plan was specific to their programme. ACTION: Donna to provide a copy of this plan to Miriama Te Rangihaeta and request Hongoeka’s full plan
Discussion was had on the new defrib we have been provided with and with the moving this may have ended up in the container. ACTION: The new defrib to be located and put up.
Charlotte has been busy with Tangis and will start her weaving now in the new year.
9. Correspondence:
1. Inward Correspondence:
Maikara had received a Coastal Watch newsletter rubbish survey which requires our commitment for 1 annual year for 1 allocated area. ACTION: To be discussed in February.
21.11.22 email from Raylene Bishop introducing Jamie Milne as he will be our contact person for this funding. Runanga have formed a relationship with Nuku Ora (formerly Sport Wellington). They have funding to be distributed to the community. There is funding for both marae being allocated $7,747.40 for sporting equipment. Discussion was had on this funding and those present felt portable basketball hoops, basketballs, flippers, snorkels, masks and catch bags would be suitable. ACTION: Rongoa to cost flippers, snorkels & masks
25.11.22 email from Aunty Pip agreeing separate bank account for refurb funds
27.11.22 email from Mum (Maureen Robinson) agreeing separate bank account for refurb funds
29.11.22 email from Sandra re feedback on changes to function of and support provided by Maori Trustee wanting feedback by 30.11.22 (to panui out)
19.12.22 Maikara spoke to a coastal watch newsletter survey. This survey requires us to commit for 1 year for 1 allocated area. There are plastics in the water getting into our fish food stream. Discussion was had on the coastal area regarding the survey and in particular we would require another 100x30m to be added. ACTION: To be revisited in February.
5.12.22 Email from Michelle Morum regarding iwi support.
5.12.22 Email from Jenny Ngarimu for Digital Engineering Cadetship (to panui out)
15.12.22 Email from Sandra to register for Kanorau Digital for Marae elearning (to panui out)
18.12.22 Email from Trish Faloon wanting greenstone blessed
19.12.22 Email from Jamie Milne re NZCT distribution for sports equipment
22.12.22 Email from Jo Grace updating email address
2. Outward Correspondence:
24.11.22 Panui advising Motion from Minutes requiring response for separate bank account to be opened for refurbishment
Email to committee advising 3 members advised they are in favour of separate bank account to be opened for refurbishment and the MOTION from Minutes of 21 November 2022 was therefore carried.
29.11.22 Panui forwarding Sandra’s email re Maori Trustee
5.12.22 Panui forwarding Jenny Ngarimu’s email for Digital Engineering Cadetship
18.12.22 Email to Michelle Morum regarding iwi support for her wananga advising our Marae policy is to assist our own whanau/iwi first and we could not provide assistance to her. Jolie said that it was not a good look by initial response to her to say it would be discussed at next hui and then sending email prior to hui that we will not accommodate her.
Discussion was then had on supporting non iwi and the decision was made we will provide for our own first but recognize the difficult position this places people in who seek our support. The response initially provided to Michelle Morum was the correct response and the same response will be provided to any further non iwi members seeking support.
10. Financial Report
Sandra distributed the accounts.
A motion was put that payment of monthly bills totalling $5,000 per month without the need for separate approval be granted. This MOTION was passed unanimously
Discussion was had on the cost of pillows and how many could be purchased for $1,000.00. ACTION: Sandra to investigate and report back.
Lengthy discussion was held regarding the rental entries in the financials and in particular the agreement the rental is based on. It was felt that no spaces should be rented, no whanau should have exclusive use of separate spaces, no space should be locked and should be available for whanau 24/7. ACTION: This needs further discussion.
11. Bookings (Linda)
Uncle Bunny 22nd&23rd December
Rossy Warren and whanau 19-23 January
Uncle Bob booked 24-31 January (after Wellington Anniversary)
January booking Runanga for Nga Kete (maybe)
Updated maramataka to be sent out
12. Civil Defence Sub-Committee – Justin said they are still in talks with Warren block whanau. They have sent letters to NEMA and WREMO for their support.
13. Properties/Kenana refurbishment update – Sandra
Discussion had on the attic space above the pantry. If we kept the attic space the floor for this space would need to be reinforced. Agreed to have floor reinforced in attic space.
Two options for the small kitchen were shown by Sandra. Option 2 was unanimously approved.
14. Culvert Update
Sharli-Jo’s team to come out and undertake measurements for the fish passage - ongoing
15. General Business
Nil
Mihi/Karakia whakamutunga: Maikara
Meeting closed: 9.12 pm
Next meeting: 20 February 2023, 7pm