Hongoeka Marae Incorporated Society Minutes
Meeting: Marae Committee
Date: 15 August 2022
Time: 7:00pm
Location: Hongoeka Marae
1. Karakia: Moana
2. Mihimihi: Maikara
3. Present: Maikara Thorpe, Fiona McKnight, Moana Parata, Ammon Katene, Linda Hall-Thorpe, Donna Jensen (Insufficient members for a Quorum)
4. Apologies: Sandra McGill, Maureen Robinson, Patariki Grace, Jo Grace, Raewyn Klenner, Awhina Tamarapa
5. Kaupapa: Nil
6. Amendments to Minutes of Meeting 18 July 2022:
· Present: Ammon Katene to be recorded as present
· General Business - Ammon – 25-26 November Amendment Tauiwi to be Tau Ihi
· General Business - Jolie – Aunty Pat Grace not Aunty Pat Gunson
· General Business - Maikara – Will need a post to put it on – not need a pot
7. Minutes from last meeting are read and agreed to by those present with recorded Amendments: As there was no quorum the minutes have been circulated to whanau. Those present read and agreed to the Minutes. Action: Minutes to be approved and seconded at next full hui.
8. Matters Arising
· Moana: Kahu has not yet liaised with Tainui. Kahu needs to talk to Kingitanga but first needs to talk to kaumatua for a design. We have until April 2023.
· Sub-committee to be formed for building work design/planning. Action required
9. Correspondence
Inward
· 11 August letter of endorsement for Caleb Ware from Runanga Board
· 16 August from Jenny Ngarimu copy of letter to PCC re maintenance of road
· 23 August from Hinemoa Katene outlining hui details
· 24 August from Sandra asking if bills got approved
· 26 August from Roera wanting contact for t-shirt and hoodies
· 27 August updated maramataka
· 28 August Linda advising updated email address
· 29 August from Jenny Ngarimu forwarding Anahera Nin’s email (26 August) re Council request for funding for culvert
· 29 August from Jenny Ngarimu with job vacancy (Kapiti Island) for panui
· 29 August Hinemoa Katene requesting copy of Health and Safety Plan
· 30 August email request from Aunty Pat Grace for panui to be sent for CD hui
· 30 August email from Kahu Ropata re wharekai refurbishment
· 30 August email from Kohai Grace re Takawai Murphy’s Indigenous Decolonisation hui – 26-27 & 29, 30 September
· 30 August email from Grace Katene wanting day/time for Caleb Ware to meet Hongoeka whanau
· 1 September email from Runanga (Mitch McDonald) wanting invoice generated for Hinemoa Katene’s hui
· 5 September email from Miriama Te Rangi Haeata asking if disability bathrooms are completed
· 7 September email from Maikara confirming disability bathrooms completed
· 12 September email from Sandra attaching plans for proposed repairs and alterations to Kenana
Outward
· 24 August response to Sandra bills not approved due to no quorum
· 28 August whanau panui with updated maramataka
· 28 August whanau panui with Hinemoa Katene’s updated hui details
· 29 August whanau panui with Job vacancy (Kapiti Island)
· 26 August Maikara respond to Anahera Nin re Culvert
· 30 August whanau panui reminder for CD hui 11 September
· 3 September whanau panui for Kenana refurb hui on 5 September
· 5 September forwarding Miriama Te Rangi Haeata’s email re disability toilet
· 7 September whanau panui attaching wharekai discussion notes of 5 September
· 7 September email to Mirama Te Rangi Haeata reply disability toilets complete
· 10 September whanau panui Kani Hammon & Sue Farimo passing
· 10 September whanau panui final update for Hinemoa Katene’s hui
· 13 September whanau panui forwarding Sandra’s email and plan of 12 September
· 13 September whanau panui to meet Ngatitoa candidates at Marae 17 September and updated maramataka
· 14 September whanau panui Aunty Eva passing
10. Financial Report (Sandra)
· Report provided.
· ACTION: No quorum to accept or move financial reports. These to be provided by email and moved/seconded at the next full hui.
11. Bookings (Linda)
· List provided separately
12. Properties
· Whare Awhina to Wharepaku roof is not finished and needs to be looked at by the concrete area.
13. Culvert Update
· Maikara had spoken briefly to Paul Thompson to update him as to where we are at with the Porirua City Council. Paul advised Maikara that we need to have confirmation from whanau members because of the right of way. Council are still holding $20,000 for the project. The culvert needs replacing first which will lead onto the stormwater issues to be further discussed.
14. New Bank account signatories
· To be finalised at next full hui. Action required
15. Authorised persons for Spark account
· To be finalised at next full hui. Action required
16. General Business
· Ammon
o Had funds left over from Matariki and purchased 2 outdoor gas heaters, white board and gazebo (Marquee) which have been paid for and are on their way to the marae. Action (Property Committee): These to be added to our asset list.
o Nga tamatoa – not sure about the programme yet
o Nga taonga – have a few in Wellington coming up soon. Booked space for kaumatua – if any one has old archival photo of Maori Land March – 50 years this year let Ammon know.
o Looking at having another photo exhibition
· Linda
o Linda went to kaumatua hui. Taku asked if anyone remembers the pane wearing the kawakawa. Some people recalled the kawakawa wearing. Taku was talking about Ngati Toa and asked were there any photos around of our kaumatua wearing kawakawa.
o Moana said she has photos of Aunties wearing them.
· Moana
o Moko kowhai – one to note where the younger generation have got the moko.
o Ammon said it was raised in Whakatu. Agreed in the Mahoe was fine.
· Donna (on behalf of Aunty Maureen)
o Koha is still not being separately identified in the accounts.
o When whanau book the marae are we getting the deposits and full payments in.
· General Discussion
o Constitution needs upgrading. Need kaupapa maori.
o Maikara said there were 4 Ngati Toa iwi running for the local elections. Hikitia Ropata; Caleb Ware; Kathleen Filo; Nikko Wineera
Mihi/Karakia whakamutunga: Moana
Meeting closed: 9.05 pm
Next meeting: 19 September 2022