Meeting: Marae Committee
Date: 19 September 2022
Time: 7:00pm
Location: Hongoeka Marae
1. Karakia: Kahu
2. Mihimihi: Kahu
3. Present: Kahu Ropata, Charlotte Orzecki, Jolie Gunson, Linda Hall-Thorpe, Moana Parata, Justin Stretch, Raewyn Klenner, Maikara Thorpe, Trevor Kale, Fiona McKnight, Ammon Katene, Kathleen Filo, Stu Filo.
4. Apologies: Sandra McGill, Maureen Robinson, Donna Jensen, Patricia Grace, Hikitia Ropata.
5. Kaupapa:
· Kahu: Organising doing something for the Kingitanga to acknowledge Te Atairangikaahau opening the whare. Current thinking is maritime pou in steel representing Matene Te Whiwhi, Tamehana Te Rauparaha and one other (to be decided). Set in concrete, planting around to keep people off it. Kahu will discuss with Tom Roa. May be able to get Council funding. Toa agree with approach, need input from Hongoeka.
· Kathleen: standing for Council in Onepoto General Ward and Hutt Mana Charitable Trust. As Council candidate, focus is to support communities, wellbeing and utilise the natural environment. Charitable Trust has two grant rounds each year. Kaupapa is sustainability, environment, sporting and cultural.
· Raewyn: Rūnanga pānui
o AGM 10 December, events 9-11 December, full programme ready by end of next week
o Sports events 25 & 26 November in Wairau
o Mahuru Māori programme of events
o Steve Kenny has just started work at Porirua Council
o Lots of job opportunities on the website.
· Ammon:
o Has gazebo with him. Hongoeka logo on it.
· Moana:
o Big thankyou to Ammon for the email updates
o Confirmed Raewyn is our contact at the Rūnanga
o Repatriation to Te Papa from Vienna early October – Moana will send pānui to Raewyn.
6. Amendments to Minutes of Meeting 15 August 2022:
· Apologies: Add Jolie, remove from present
· Spelling:
o Outward: Kani Hamon, Sue Faraimo
o General Business: Moko kauae, mahau (porch), Nīkau Wineera
7. Minutes from last meeting are read and agreed to by those present with recorded Amendments: Minutes of previous meetings 18 July and 15 August passed. Move: Linda; Second:Justin
8. Matters Arising:
· Kahu – as discussed in kaupapa.
9. Correspondence: not discussed
10. Financial Report
· No report provided.
· ACTION: Motion to carry over approval of financial report for July, August and September until a full report is available, including koha not included on the previous report. Approval for payments has been documented by email. Move: Trevor; Second: Jolie.
11. Bookings (Linda)
· List provided separately
· Charlotte: Andre to present his first whaikōrero on the paepae this Friday 6pm. Need pae to support. Out of whare by 1:30 on the Saturday.
· Request from Ihaia Ropata for kapa haka weekend end of October or November. Aware there may be issues with the wharekai building work. Could use whare awhina for cooking but will need electrician to do wiring for the stove.
· Fiona is receiving emails through the website asking for bookings. ACTION: Moana/Linda to provide up to date email address. Fiona will update website and inform the Rūnanga if necessary to update their website.
·
12. Properties
· Jolie: any new purchases she needs to be informed so the asset register is kept up to date. ACTION: Jolie to add 2 gas heaters, whiteboard, gazebo, and lawnmower purchased by Maikara last week.
· Maikara: What does property look after? Is it maintenance too? Need to split up into stocktake/asset management, maintenance etc. Jolie agreed, we need sub-committees for each area, report back to the main committee so people on sub-committees don’t need to go to the main hui. Have previously made lists of the different jobs but haven’t done much for a couple of years. ACTION: there will be a hui for the whole whānau to discuss the upcoming building work, design, and planning. We could talk about the sub-committees at that hui and get volunteers onboard.
· Moana: mattress room cleaned out, old pillows thrown away, need to buy more. ACTION: Ammon to confirm if he has covid funding available to cover cost of new pillows.
· Moana: letter should be sent to Hinemoa and team thanking them for being well organised, set up and cleaned up. ACTION: Fiona or Donna to draft letter. Moana/Maikara to advise on wording.
· Charlotte: put a system in place for running the kitchen. Some things should be locked up when we re-do the kitchen.
· Maikara: is the workload for Sandra too much, looking after pūtea and the project management. ACTION: Moana to ask Tony if he can help. Fiona also able to help with finance side if needed.
· Linda: Piano. We have been offered a new smaller and modern one. Asking where it can be put during the building works – unanimously agreed to put in the whare awhina. ACTION: Linda to arrange mover.
13. Culvert Update
· Meeting approx. two weeks ago with Jenny Ngarimu, Donna, Anahera Nin, Paul Thompson, and Maikara. Anahera to attend next Council meeting re funding for the work. The agreement of each trust/landowner is required before the work can start. Not sure how far this has progressed. Each block to be aware that one representative of the block will need to sign the document.
14. New Bank account signatories
· These need to be updated for the working accounts (Kiwibank). Moana happy to be a signatory, Sandra (as treasurer) will also be one. We could have a third with only two required to sign. ACTION: Moana to get more info.
15. General Business
· Justin
o Hongoeka Civil Defence Hui: 97 customised grab bags to be supplied, possibly first aid kits too. Need to set up practice drills. Whetu from National hui last week keen to customise training programme for Hongoeka. Now waiting to hear about funding. Water tank is coming, looking at solar/wind energy options.
o National hui: Good to hear from other iwi delegates, understand the emotional side of dealing with a major event.
· Fiona
o Website: in October will be able to pick up website work again and set up the members area. Do we want a Hongoeka register? Committee agreed to move forward with it. ACTION: Fiona to discuss with Jo Grace.
· Maikara
o Has attended two hui with Council candidates. Hoping all whānau onboard and will vote.
o Broadband – is satellite a better option? Trevor picked up pamphlets at the National hui. ACTION: Maikara to get some ideas from Tony Cutting.
o Thanks to Moana for running the meeting tonight.
· Linda
o Pews offered, some are for outside and others padded. Might be useful. Not sure how many available, will find out.
· Jolie
o Sub-committees: we were going to have a planning meeting at the start of the year, but it didn’t happen. When do we want to do it? We need to work out the sub-committees and get young ones onboard. Action required
o Te Pūkenga: two weeks ago farewelled Whitireia, new name is Te Pūkenga, 16 Government-run polytechs and 8 ITOs. Not sure what this means going forward, management looking for Māori involvement at every level.
· Charlotte
o Asking for committee support for Mahi Raranga 6-month course, part of the work Wiremu Grace is managing. To be held at Hongoeka, for whānau and involving Aunty in Rotorua, Stan helping to put programme together. Will run on Sundays 1-4pm and start in October depending on wharekai building work. There are 10 places and 5 already taken. Possibly set up another one if there is lots of interest. Pānui to go out.
Mihi/Karakia whakamutunga: Moana
Meeting closed: 9.40 pm
Next meeting: 17 October 2022